Our full range of services includes:

• +Assisting clients with the preparation of the meeting planner in accordance with National Instrument 54-101 and other applicable legislation or regulations
• Preparing and filing the Notices of Meeting with CDS, on SEDAR+ and, where required, with stock exchange(s)
• Preparing and distributing the intermediary search request and tabulating responses
• Providing our client with the material quantities and delivery instructions
• Distributing the proxy materials and annual financial statements by mail or e-mail to registered shareholders
• Distributing the proxy materials and annual financial statements by mail or e-mail to Non-Objecting Beneficial Owners (NOBOs)
• Forwarding proxy materials and annual financial statements to intermediaries or Broadridge forward mailing to non-registered shareholders
• Providing our clients with a Confirmation of Mailing and filing on SEDAR+ on their behalf, if requested
• Providing our clients with the required Affidavit of Mailing
• Receiving, authenticating, and tabulating proxies from registered shareholders, NOBOs, and intermediaries
• Providing our clients with unlimited 24/7 secure online access to proxy data and reports
• Reviewing and helping with the meeting script, voting procedures, and location set-up
• Providing the appropriate number of staff to register all attendees and act as scrutineer
• Preparing the preliminary report on the attendance at the meeting and, if required, distributing and tabulating ballots, as well as, providing the report(s) on ballots
• Preparing the final report on attendance, as well as, attendance lists and a SEDAR+ voting results report

Facilitation of the Supplemental Mailing List and Financial Statement Mailings involves:

• Receiving requests for annual and/or interim financial statements, from shareholders, and posting to the supplemental mailing list
• Maintaining the annual and/or interim financial statement supplemental mailing list
• Providing our clients with the material quantities and delivery instructions prior to each scheduled mailing
• Distributing the annual and/or interim financial statements by mail or e-mail to shareholders on the supplemental mailing list.
• Providing our clients with a Confirmation of Mailing and filing it on SEDAR+ on their behalf, if requested