News & Events

Marrelli Trust Company Limited offers Scrutineering Services to ensure that your meeting runs smoothly and that voting integrity is maintained. We also finalize the tabulation onsite and ensure your final results are ready for presentation. If ballots are required,...

Best practices suggest setting your proxy cut-off time 48 hours before the meetingHaving a proxy cut-off of 48 hours before the meeting allows time to: Incorporate Broadridge data feeds into the final results Conduct final tabulation audits Generate reports Prepare...

You are required by regulation to initiate a material search and distribute search cards to intermediaries for your mailing requirements to beneficial securityholders. Distribute search cards to intermediaries at least 20 days before the record date [Section 2.3 NI...

National Instrument 54-101 provides Issuers with the option to mail meeting materials directly to Non-Objecting Beneficial Owners (NOBOs). NOBOs are beneficial owners who have indicated that the Issuer can know who they are.Beneficial securityholders have the option...

Marrelli Trust Company Limited will arrange publication of your Meeting Date notice in the Globe and Mail and LaPresse (when applicable) via the Canadian Depositary for Securities (CDS) on your behalf as required by regulations. Regulatory Requirement [Section 5.2...

The record date should be set at least 35 days before the meeting provided. If utilizing Notice & Access, they set the record date no less than 40 days before the meeting. National Instrument 54-101 specifies a record date “shall be no fewer than 30 and no more...

Regulations require setting the Record Date with a minimum of 30 and a maximum of 60 days before MeetingDate (see note 2). MTCL requires printed materials at least 2 business days (and no later than 24 hours) prior to the Mailing Date. Broadridge Canada requires...

The regulatory deadline require at least 21 days plus 4 business days before Meeting Date to send materials to beneficial holders (NI 54-101, section 2.12) If utilizing Notice & Access, the material must be distributed at least 30 days before the meeting date, and...

What type of meeting are you holding? Is it an Annual General Meeting (AGM), an Annual and Special Meeting, or a Special Meeting? Do you intend to utilize Notice & Access for your proxy mailing? Do you plan to offer securityholders an electronic viewing option for...