The record date should be set at least 35 days before the meeting provided. If utilizing Notice & Access, they set the record date no less than 40 days before the meeting.
National Instrument 54-101 specifies a record date “shall be no fewer than 30 and no more than 60 days before the meeting date for Non-Notice & Access mailings and no fewer than 40 and no more than 65 days before the meeting date for Notice & Access mailings (refer to NI 54-101, section 2.1 (b) and Section 2.7.8).
The record date should be set at least five days earlier than the minimum requirement. Once your dates are set, you must advise the Securities Regulatory Authority, relevant Stock Exchanges, and Depositories of your record date, Meeting Date, and meeting type through a SEDAR filing.
Marrelli Trust Company Limited will prepare your Notice of Meeting and record dates and distribute it to the appropriate authorities. Please let us know if you wish for us to file on SEDAR on your behalf.
Please provide these details to Marrelli Trust Company Limited four weeks before your record date.